The Conejo Valley Unified School District is pleased to announce a new online facility request and rental system designed to provide a convenient and accessible user experience. With our new online system, reservation requests can be easily submitted and quickly reviewed by the district. Renters have the opportunity to view facility photos and descriptions, see real-time availability, get estimated quotes, and pay online.To view the district's available facilities, please click here.
If you need any assistance setting up an account please contact Facilitron at: support@facilitron.com, or by calling them directly at: 800-272-2962.
Rules and Regulations
1.
Applications
Applications shall be made on official District forms available at the
Civic Center Office at 1400 E. Janss Road, Thousand Oaks, or online at www.conejousd.org Applications
shall be submitted at least two weeks in advance of the desired date of use.
All
organizations or groups seeking use of the school premises must designate an
individual who shall be held responsible for the group or organization and for
the signing of the application.
Applications will be denied if
past history of use by organization or similar use has resulted in violation of
these rules, inconvenience for school use, unpaid District invoices, or unpaid
costs for damages.
2.
Open to the Public
All meetings under the Civic
Center Act shall be open to the general public.
3.
No Monopoly
No use shall be granted in such
a manner as to constitute a monopoly for benefit on any person or organization.
4.
Interference with Educational Programs
Permission
to use facilities may be granted only when the property is not needed for
educational purposes. A permit may be cancelled whenever a need for the
facilities for educational purposes arises after issuance of a permit. NO use
shall be inconsistent with the use of the buildings or grounds for school
purposes, or interfere with the regular conduct of school work.
5.
Scheduling
Use of the facilities will be
scheduled only when they are available at the time desired for use.
6.
One Year Limit
No privilege of using school facilities
shall be granted for a period exceeding one year. All permits expire at the end
of June of each year or earlier, depending upon the validity date and
expiration of the organization’s insurance.
7.
Closing Time
Facilities shall not be used
later than 10:30 PM except upon special permission of the Assistant
Superintendent, Business Services.
8.
Charges
All charges for use of
facilities shall be remitted to the District’s Business Office prior to use of
the facilities.
9.
Custodian Assignment
The District shall assign a Custodian to open and close the buildings
and grounds; and who shall have the power of a police officer to enforce
regulations, prevent disturbances. School facilities shall be under the direct
charge of the Custodian assigned and shall be under the general supervision of
the Principal of the school.
10.
Kitchen Facilities
A member of
the District cafeteria staff must be present if kitchen equipment is to be used
unless requirement waived by Business manager. Kitchen facilities are available
only after 4:00 PM on days school is in session.
Serving of
beverages only, in which no cafeteria equipment, utensils, or supplies are
used, need not have a cafeteria employee present.
11.
Special Equipment
Besides tables and chairs, use
of any other District equipment requires the approval of the building Principal
and must be operated by a District employee.
12.
Protection of Facilities
All
permits will be issued for specific rooms and for specific hours. It shall be
the responsibility of the permittee using the building to see that the
unauthorized portions of the building are not used by its attendees.
13.
Open Meeting
Immediately
following the opening of the meeting, a statement shall be read informing those
in attendance that the Board of Education is not sponsoring the meeting and is
neither approving nor disapproving what is to be said at the meeting and also
informing them as to the nature of the organization holding the meeting and the
purpose for which the meeting is held.
14.
No Violation of Law
No activity
shall be conducted which constitutes a violation of any federal, state, or
local law.
15.
Profanity, etc.
The use of profanity,
possession or use of intoxicating liquors, drugs, or narcotics, quarreling or
fighting, betting or other forms of gambling, conducting a raffle or lottery,
are prohibited and shall be enforced by the permittee.
16.
Safety Regulations
The user at all times during the
use and occupancy of the premises shall thoroughly comply with all ordinances,
laws and regulations affecting the use and occupancy thereof, including all
state and local fire, health, and safety laws, ordinances, and regulations.
User agrees to enforce “No Smoking” rules within any building; also in any
other place if such a place is posted against smoking.
Lighted
candles and any devices having any form of open flame are prohibited; any
material or device which constitutes a fire hazard is expressly prohibited.
17.
Gym Floor
No person wearing street shoes of
any type shall be permitted to walk on the gym floor when participating in
basketball, volleyball, badminton, and similar types of activities.
18.
Erection of Structures, etc.
No structures may be erected or
assembled on school premises nor may any electrical, mechanical, or other
equipment be brought thereon unless authorized.
19.
Damages
All school property shall be left
in the same order, condition, and degree of cleanliness as existed at the time
of entry. Any organization or group using school facilities shall reimburse the
District the actual cost of repair or replacement due to any damage to
facilities or equipment associated with the use of the facilities.
20.
Gratuities
No money shall
be paid to any school employee in the form of a “tip” or “gratuity”.
21.
Neighbors
All groups
are responsible to ensure that their participants and spectators respect the
privacy of residents adjacent to facilities and play fields. Activities of any
type that disturb or cause extreme annoyance to neighbors are prohibited.
Failure to
comply with District Rules and Regulations may result in the revocation of current permit and denial of future
use of school facilities.