Information for Participation in Activities


Go to to begin creating your account. You will need to create an account in order to begin. Once you have done that, please click on the button that says “Start Clearance Here”! You will then select the year, school, and activity for your student. Please be sure you select the correct school year. You will need to do a separate clearance for each student in your house. Only one parent account is needed regardless of how many students you have at TOHS. 

All forms require signatures which can be done as electronic signature of both student and parent. The doctor’s physical form does need to be printed from the site, filled out in its entirety, signed and dated by the doctor, and then uploaded back into the site.

You can print the Physical Clearance Form here.

Please check to ensure the doctor has written the date of the physical on the form. We also require a copy of the students’ medical insurance card to be uploaded for clearance. This will store all uploads into the document library.

**To migrate uploads from the document library to the individual files on the website:

1.    Go to the login page

2.    Click on the pencil under Physicals

3.    Follow steps to upload from the document page

If you upload forms to the “documents library” section of athletic clearance, you will still have to select the file from that location to upload it to your child’s profile. Saving it to the documents library does not make it visible to the Activities department. To do so, click on the pencil next to the word “Physical” on your child’s home page. This will allow you to upload the files to your child’s profile.

Once all forms have been completed online, you will receive a confirmation that your student is clear for their season. This clearance is generated by the activities department once we have reviewed all forms as being complete.

If you have any questions or concerns with this process, please call the Activities office at 805-495-7491 ext. 1006. Thank you for your understanding as we transition to this new online system. We appreciate all the support you provide our students.

The physical exam is valid for 12 months from date of exam.

Students are not eligible to practice, or participate in any sport or activity until all digital forms are completed and the physical and proof of medical insurance is uploaded to

***Please be advised that Activities and Front Office staff will not fax or email forms to/from parents or doctors.


Personal Vehicle Use Form 

Physical Form

For Spirit Cheer ONLY -